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It can be frustrating and take a lot of time to chase up guests who haven't RSVP to your wedding. You might need to give the head count to the venue, plan the seating and order name cards. Here are a few things to consider when it comes to planning the wedding invitation.

Save the date

A good time to send out save the date cards is around 8 months in advance or as soon as you have booked the venue and ceremony location. We recommend you to always send out a save the date if you have a destination wedding in Stockholm. This gives your guests plenty of time to book their flights, find accommodation, hire cars, get time off work, and make arrangements for children. It is totally ok to do this by sending a digital notice if you don’t want to print a card or do something more creative.

Invitation etiquette

Etiquette says to send out the invitation 8 weeks before your wedding date, no less than 6 weeks. If most of your guests are local, and you don’t need extra time to plan this could work however our clients tend to want weddings that require extra planning so I think this is a very short timeframe and can also add extra stress for the wedding couple.

Invitation and RSVP for the weddings we help our couples plan

We recommend sending out invitations around 4-6 months before the day and ask your guests to RSVP at the latest 2 months but preferably 3-4 months before the wedding day.

The reason for us setting an early RSVP is because our couples tend to have international guest and many of our weddings require extra planning. We help our wedding couples to order special décor and this is sometimes based on how many guests are coming. A few of our weddings are also tented so then we plan out the tent size and space needed and book all the rentals.

Early RSVP is especially important for summer weddings because then we have less time in the office. The same goes for our vendor partners who also are hard to get reply’s from during those months. The best is to finalize the heavy planning in May and then make smaller adjustments a few weeks before the wedding if needed.

What should I include in my wedding invitation?

Names of the hosts (if not the couple)

The couple's names.

Date and time of ceremony.

Ceremony and reception location.

Attire details.

RSVP information

Extra information about the wedding?

RSVP cards.

RSVP cards (or response cards) is used to collect your guests replys and see who is going to be able to come. You can also use RSVP cards to collect your guests diet restriction. They look cute but to be honest I have never planned a wedding where all of these cards has been sent back to the couple. Guests tend to lose them and it is extra work for the couple in my opinion.

Accommodations cards.

Perhaps your venue also has accommodation? Many couples want to let their guests know what their favorite local hotels near the wedding venue are. For this purpose a separate accommodation card can be added to the wedding invitation.

Program card.

If your wedding is a weekend celebration - such as a Friday night BBQ party, a Saturday morning yoga session, and a Sunday morning brunch after your Saturday wedding? If so, it may be helpful to include a program.

Attire cards.

If you have a specific dress code for your wedding and other wedding-related events, you may want to include the dress code for each event.

Reception or after party card.

If your wedding ceremony and wedding reception are at two different locations or if you will have a after party at another location then the dinner location, you can include extra information about this.

Map and directions cards.

Short and sweet a cards with a map and/or directions on how to get to the ceremony and reception.

Wedding website card.

If you want to make things easier for yourself and your guests, you can just add all the information to a wedding website instead. When you send out your wedding invites then include a card with the website URL. There are many free and paid wedding websites, or you get help from a designer. We can also help to set this up for you if you want.

Are you planning a wedding in Stockholm and need help ?

We can help you get started and offer both digital and local wedding planning help here in Stockholm. We also have great connections with wedding planners all over the world if you need help finding a planner in your area.

If you want more info fill in the form on our booking page. We look forward to help you get started with your planning!

Congratulations on your upcoming wedding! Not sure how to start the planning? Here are a few first steps in your wedding planning.

1. Vision, budget and guest list

Think about how you envision your day. Would you like to have a small intimate wedding or would you prefer a big wedding with a lot of guests, destination or local. To you have any budget restrictions? Will the family help out? Season of the wedding.

Create a folder in your email inbox to same all future wedding correspondence and a wedding folder in your google drive, dropbox or desktop to save anything wedding related.

2. What is important for you?

Set your 3 wedding priorities. Choose your wedding musts, the things you can absolutely not be without. When deciding on your top priorities, make a list of every wedding detail before going through the list and rank each item on a scale of 1-10, from least to most significant. Let your partner do this too and then compare notes, discuss, and compromise on your top three wedding priorities. Easy peasy ;-)

"The wedding was so much fun! Our guests was so impressed by all the details and the flowers and how you and your team worked and helped us on the day. Everything turned out better and above our expectations" xoxo

3. Book your VIP:s

Book the venue and ceremony location and your most important vendors. Wedding planners, photographers, videographers, entertainment and artist are the ones that normally get booked well in advance so if you have a favorite please don't wait.

Do you need help planning your wedding? We offer kick start planning for international and Swedish clients.

We can help you get started with the wedding planning and offer help to get you started with your wedding plans. The digital package include a personal meeting and then you get our proven system and all the checklists to have full control over all the details and wedding to do's. You will be able to have full control of everything that needs to be done before the day. Included is also our white glove service where we help you create the timeline for the whole wedding day a few weeks before the day!

If you are having a Stockholm wedding and we are available your day you can upgrade if you want us to take care of everything on the day. We also have great connections with planners all over the world if you need help finding a planner in your area.

If you want more info fill in the form on our booking page. We look forward to help you get started with your planning!

Getting married is free but you need to budget for the wedding reception and party. If you landed here I think you want to have a well planned wedding and hire professional vendors. You and your partner needs to decide on what is important for you and set a realistic budget. Here are some idéas to get you started on the costs of a wedding in Stockholm.

Get started with budget

The guest list is the thing that will affect your budget so choose carefully who you invite if you want to cut costs... In this example I have decided not to include he rings and clothes for bride, groom or wedding party. The reason for this is you can get a really inexpensive dress at H&M or spend more than the reception on a designer gown and the same goes for the wedding rings. It is just to tricky to put a percentage on those things.

Wedding planner

For busy couples, a wedding planner can be a lifesaver, ensuring that the planning process and the actual event goes smooth. Your wedding vision is unique, and your wedding planner will adjust the service to meet your needs.The price for a wedding planner depends on the level of service you need but also the type of wedding you will be having. The number of guests and the complexity of the event will affect the cost of your wedding planner. Calculate around 10-15 % of the total wedding budget. Check out our packages here.

Single shot kopi-luwak white ut milk instant, caffeine grounds french press and, that crema, so steamed crema frappuccino bar , lungo steamed mug affogato café au lait.

Venue 50 %

Generally 50 % of the costs goes to the venue, food, cake and drinks so if you cut the budget in half and divide it with how many guests you have then you will get a number per person. This will give you a clearer idea on what venue you can afford. For less guests you will be able to choose a more luxury venue or serve more food, wine and margaritas. If you have more guests then you need to raise your budget or choose a location that is less pricy and cut costs on the food and beverages. Ask your venue about these costs before booking.

  • Venue rental costs

  • Plan B options for rain

  • Champagne or sparkling wine and canapés

  • Wedding dinner or package

  • Wine for dinner

  • Open bar

Wedding categories

How you spend the rest of your money is always based on your priorities and the type of wedding you will be having. Here is just an idea on how you can divide it. For example if you do not need transportation then you can spend more money on flowers or something else...

  • Ceremony 4 %

  • Hair & Make up 3 %

  • Flowers & decor 8 %

  • Music & entertainment 10

  • Photo & Video 10 %

  • Stationary 5 %

  • Transportation 3 %

  • Other 7 %

Example budget

Here is a simple example for a budget of 500 000 or 1 000 000 sek. Remember it is no cost of getting married but if you want to have a wedding reception and hire professional vendors then it is important to be realistic with the numbers. Depending on the budget you will spend you can see if it is resonable to have full wedding planning help or wedding day management. I absolutely recommend hiring a professional planner if you have a larger wedding budgets as this will save you both money and time.

Venue 250 000 / 500 000

Ceremony 20 000 / 40 000

Hair & Make up 15 000 / 30 000

Flowers & decor 40 000 / 80 000

Music & entertainment 50 000 / 100 000

Photo & Video 50 000 / 100 000

Stationary 25 000 / 50 000

Transportation 15 000 / 30 000

Other 35 000 / 70 000

Do you need help with the budget planning? You can book a consultation just for creating a realistic wedding budget based on your needs. We will discuss your budget and the things you want to include and give you pricing examples based on the vendor pricing in Stockholm. Contact us today for help with this!

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